If your school’s admin address still has @gmail.com extension or any generic extension, then you have been unknowingly hurting your school's image and branding. 83% of people would like to open emails from a personalized domain name, rather than a generic one. Besides, emails sent from a generic domain name have a higher chance of ending up in spam, instead of the primary inbox.  

It is high time to switch to a personalized and custom admin email address that can be easily created after registering a domain name. Once you have a custom domain name registered for your school, you can then easily create school-affiliated email addresses for everyone, including the students, teachers, and staff. 

Custom school-affiliated email addresses not only boost credibility and trust among parents and students. It’s a simple yet powerful step toward making your institution appear more organized, reliable, and future-ready. 

However, how can you create a school-affiliated email address? This blog provides all the information you need to get started with building your strong digital presence. 

Create a school-affiliated email address if you have a domain name. 

Creating school-affiliated email addresses becomes easier if you already have a domain name registered. You need an email hosting platform that makes it easier to create an admin email address, and then, you can create school-affiliated email addresses for the staff and students. 

Step 1: Go to the Neo and click on the “Get Started” button.

Step 2: Select the“Yes, I have a domain I can use” option. 

Step 3: Enter your registered domain name. 

Step 4: Create your customer account with Neo. 

Step 5: Configure your business email account. 

Now, you can configure your admin email address, through which you can create and manage all the rest of the email addresses. The admin email addresses for schools could be like: admin@greenwoodschool.edu.in, principal@stjohnshigh.school, office@brightfutureschool.ac.in, support@sunshineschool.school, and info@riversideacademy.org.  

Once the settings of the admin mailbox are configured, then, you can proceed to choose a plan and complete the payment details. You can update the DNS records the send and receive emails through Neo’s server. 

By logging in your admin account, you can easily create school-affiliated email addresses for your staff and students. 

Neo is one of the platforms that is not only cost-effective, but it has all the necessary functionalities, like easy setup, an intuitive user interface, AI-assisted writing for staff, bulk sending, email templates, and more. Here’s how you can easily create school-affiliated email addresses that match your domain name: 

Create school-affiliated email addresses if you don’t have a domain name

If you are school doesn’t have a domain name, then don’t worry. Neo provides free domain name registration with all its email plans. You can get a domain name and a one-page website for free with Neo. 

Here’s how you can register your domain name for free and create school-affiliated email addresses: 

Step 1: Visit Neo and click on the Get Started button. 

Step 2: Click on the “No, I need a new domain” option. 

Step 3: Enter your desired domain name. 

Enter your school name, which will be registered as your domain name. Neo provides .co.site domain extension, which is a versatile option that’s perfect for schools looking for a memorable and professional web address. 

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Step 4: Sign up with Neo. 

Step 5: Start creating your admin and other school-affiliated email addresses.  

Once the domain is confirmed, create your first professional school email address (e.g., admin@greenfieldschool.co.site). You can later add more users for faculty, administration, and student groups as per your needs.

Types of email domain extensions that schools can register for 

There are different types of email domain extensions available for schools that they can register for with domain registrars, like Neo. However, they can be categorized into two types: accredited and official domains and flexible and brand-friendly domains. 

1. Accredited and official domain extensions are institutions that meet the eligibility criteria and want to have an established and authoritative digital presence. For instance, .edu, .edu.in, .edu.us, and .ac.uk. The process to get permission to use the .edu email domain is complicated. You can read our guide on understanding how you can register for a .edu email domain name.  
2. Flexible and brand-friendly domains can be easily registered through a domain registrar. There are no eligibility requirements, documents that need to be submitted, or a waiting period. Examples of such domain names include .co.site, .school, .college, .academy, and .org. 

So, as per your school's needs, you can go for a suitable domain extension and register your domain name to create school-affiliated email addresses. 

Conclusion

Creating a school-affiliated email address that matches your domain brings several benefits. It reflects your professionalism and ensures better communication and brand consistency for your institution. If you already have a registered domain or are starting fresh, platforms like Neo can make the process smooth and affordable.. 

You do not have to worry if you do not own a domain already. Neo offers you a .co.site domain that you can leverage for creating your school-affiliated email address. Register with Neo today and start setting up a digitally advanced school communication system. 

Frequently Asked Questions

1. What is a school-affiliated email address?

A school-affiliated email is a professional email ID created using your school’s domain name, such as principal@schoolname.edu or admin@abcschool.ac.in.

2. Why should schools use a custom domain email?

Custom domain emails ensure better security, trust, brand consistency, and ease of communication. They also help with easier student-teacher interaction.

3. Can I create multiple email addresses for students and staff?

Yes, once your domain is active, you can create individual and group email addresses for faculty, administration, and students.

4. Do we need technical expertise to set up school emails?

No, Neo’s interface is user-friendly and requires minimal technical skills. The setup process is simple, and support is available if needed.

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